Guides
Managing your company’s AI, made practical.
Short, practical guides to the everyday jobs: knowing what AI your company uses, controlling access and keeping costs sensible.
AI governance for your company
Bring tool owners, seat reviews, renewals and AI spend into one working dashboard.
Explore Vaze →Review your connected company AI
Start with a supported provider, inspect current findings and keep a dated review with your next steps.
Company AI review →Claude Team vs ChatGPT Business costs
Compare seat mixes, annual charges and which self-serve plan fits your team size.
Compare seat costs →The AI handover drill
Six fictional tool records. Prepare the handover, then compare your next actions.
Try the team exercise →Ramp AI management alternatives: choose for the job
Compare the right starting point for AI token spend, company tool ownership and Team or Business plans.
5 minute read →AI management for small teams: a practical starting point
A simple routine for tools, owners, access and reviews, without needing an Enterprise subscription.
5 minute read →Managing Claude Team and ChatGPT Business
Keep workspace members, seat decisions and reviews organised, with current vendor admin and export guidance.
5 minute read →How to set spend limits and alerts on OpenAI and Anthropic
Set monthly spend limits and alerts on the OpenAI API and the Anthropic Claude Console, at organisation, project and workspace level, to help you avoid unexpected AI costs.
5 minute read →An AI management checklist for managed service providers
A practical checklist for MSPs looking after AI for client companies: tool registers, access, keys, spend, offboarding and regular reviews, kept separate per client.
5 minute read →How to answer “what AI do you use?” on a security questionnaire
Customers now ask which AI tools you use and how you control them. How to prepare clear, honest answers about tools, data, access and oversight before the questionnaire arrives.
4 minute read →Free AI tool register and inventory template
Download a free AI tool register and inventory template (CSV). Record every AI tool your company uses and keep your AI policy's approved tools list in one place.
4 minute read →Removing a leaver from ChatGPT, Claude and Copilot without paying for the empty seat
Removing a leaver from ChatGPT Business, Claude Team or Copilot often leaves the seat on your bill. The extra step for each plan, checked against vendor help pages.
6 minute read →How to audit the AI tools your company uses
Build a company AI tool inventory, review access and costs, and turn findings into a practical action plan. Includes a checklist and fictional worked example.
6 minute read →AI offboarding checklist: removing a leaver's AI access
A step-by-step checklist for removing a leaver's access to ChatGPT, Claude, Copilot and other AI tools, including seats, admin roles, shared work and API keys.
5 minute read →How to find and reclaim unused AI seats
How to spot AI seats nobody is using in ChatGPT, Claude, Copilot and similar tools, what to check before removing them, and how to time it around renewals.
4 minute read →API key security for AI providers: a short guide
Simple rules for creating, scoping, storing and retiring API keys for OpenAI, Anthropic and other AI providers, so a leaked or forgotten key does not become a problem.
5 minute read →Free company AI policy template
Ready wording you can copy or download as a one-page PDF and editable text. Add your company details, approved tools and review dates.
5 minute read →Redact an image in your browser
Hide selected areas in PNG and JPEG images, then download a flattened PNG. Review extracted text before copying.
Open the image redactor →Company AI cost calculator
Start with an example budget and workload, then adjust plans, models and usage to explore API costs using dated prices.
Compare your costs →AI subscriptions vs API usage: how the costs work
The difference between per-seat AI subscriptions and pay-as-you-go API billing, when each makes sense for a company, and how to keep both under control.
5 minute read →The SRA’s AI warning notice: what a small law firm should record about its AI tools
A practical reading of the SRA’s August 2026 AI warning notice for small SRA-regulated firms: its expectations, oversight and facts to record for each AI tool.
6 minute read →What ChatGPT Enterprise and Claude Enterprise admins can see about usage and seats
What admins can measure on ChatGPT Enterprise and Claude Enterprise compared with Business and Team plans: analytics, admin keys, roles, seats and the limits of each.
7 minute read →How to compare AI models, effort settings and instructions fairly
A practical way to compare two AI setups on the same workload: attempts and passes, total tokens, cost and latency including retries, and when to retest. With a worked example.
6 minute read →See your company’s AI in one place.
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